DayBookPro is a comprehensive, cloud based, TMS solution designed for Freight Forwarding companies of all sizes. It covers all modes of transport and integrates all aspects of operations, delivering end-to-end processes effectively and consistently with minimum variation and no waste. Its automation and ergonomics create value and achieve operational excellence while its secure communications and data exchange interface with other systems minimise human error and data re-entry, improve performance and reduce costs.
In a complex industry that continues to expand at an accelerated rate, DayBook Pro transforms your business with leading technologies and new, simple ways of working.
Features
Transport Management & Operations
Whether imports, exports, collections or deliveries, DayBookPro is designed to help all parties cooperate in achieving the Freight Forwarding operation with ease of speed. It has enriched capabilities for full cycle goods transport management and can accommodate multiple depots, all working seamlessly together. It handles all kind of challenges of documentation, consolidation, shipment tracking and customer relations in a consistent and integrated manner. Users are able to prioritise and execute their tasks effectively, empowered with complete management of processes, from Booking to Delivery.
Customer Access
DayBookPro Customers have access to specifically designed application pages where they can book a job online, observe job delays, surcharges levied, and false calls as they occur. They can monitor the progress of goods delivery and see when a vehicle is being allocated to collect an order, who is the designated driver, what is the departure time, and follow the freight all the way to its destination.
Fleet & Driver Management
DayBookPro stores Vehicle information such as Registration and Tracking number, Documents, and Licensing Restrictions. Notifications for DOE’s & Servicing timings and deadlines keeps the Transport Manager informed of all Vehicle requirements real time. Driver information includes licencing restrictions, ADR & Hazardous Licencing, criminal record checks, Driving Licence Photo ID, and aviation security checks for all levels of access.
Quick access to both the driver and vehicle data improves scheduling of jobs and resource management while business rules prevent driver classifications to be allocated to the Incorrect Vehicle and job specification.
Integrated Track & Trace
DayBookPro Mobile Companion gives all parties full visibility of the status of goods until the latter reach their destination. Users can see Captured Images of Consignments being collected also as and when consignments are delivered REAL TIME, with POD Signatures. Drivers can update the job status and upload images when collecting or delivering freight easily. In the same way, they can communicate some freight damage to headquarters and the customer.
Alerts and Notifications
DayBookPro can warn specified users and customers about important events by sending alerts at a specific frequency and/or for specific activities. Such alerts help to ensure that no Important Event or Action is overlooked.
Communications
DayBookPro can communicate with customer systems by many different ways and formats. It can upload batches of bookings from client systems via EDI, FTP, email and CSV, which then appear automatically in the system. It can deliver automated reports to both the company and its customers. It is equipped with built-in automation interfaces at present with DB Schenker LHR, DB Schenker ATF, DB Schenker Manchester, Panalpina, CEVA Logistics, Horizon Logistics, DSV, Bollore, ATF, K&N, and Alpi UK IT systems.
Billing and Scheduling
DayBookPro utilises automatic billing techniques based on calculations of tariff-based costing and customer specific rules.
Invoicing
DayBookPro creates invoices for customers and manages revenue flows. Invoices can be printed or transferred electronically to customers.
Within the company, the system can transfer all invoicing data to ERP applications like Sage by means of:
Reporting
DayBook Pro is deployed with pre-set managerial reports that can help both the Freight Forwarding companies and their customers in better decision making. It can handle complex queries and run through vast amount of data very fast to produce bespoke reports. Reports are displayed in numerical and graphical formats and can be cumulative or raw aggregations. They are accessible to both company and customer authorised users. They include:
